Summary Posting Indicator - Select if you want your GL Entries to default to summarized by account number when they are processed to your general ledger. Use Extended Description - Use Extended Description - When selected for a Maintenance Company’s Export Information Setup, the skill, employee, hours, rate and total will be added to the description for a line item on an AR Invoice. This AR Account Root will be combined with Building Class Code to create the GL Account on export of AR Invoices You will still be able to report on accrual basis GL Entries/activity in Property Manager, but they will not be exported to QuickBooks.ĪR Suffix Customer, AR Account Root - When the AR Suffix Customer is selected, enter the GL Account Root Number to be used when AR Invoices are created for this community under Maintenance Company Detail > Create AR Invoice. The Class Code can only be defined to come from one of these locations and not more than one.Ĭhart of Accounts - Select the GL Chart to be used for this communityĪuthorize Prior Period - n/a for QuickBooksĮnable Cash Basis - When selected, the GL Entries that are sent to QuickBooks will only contain Cash Basis GL Entries. Pick Class Code From drop down list - select for the Class Code to come from either the “Branch/Div/Class Code” field on the System Administration > Accounting Setup - Export Information Setup tab (Use Class Code), from the Class Code field on the Community Detail > Program Info tab (Funding Program Group), or from the Class Code field on the Community Detail > Facilities tab (Building Class Code). The Class Name/Company Code is alphanumeric and can contain spaces.Ĭompany Code can be set to "use class", which will cause the Company Code column in the export file to populate with the class code defined in Step 7 below.īuilding Class Code Default - if you have selected the parameter below to "Use Building Class Code", the entry here will be the default used for a community's building when that building has not had a Class Code assigned to it at the Community Detail > Facilities tab using the Add Building or Modify Building tasks. To ensure this, copy (+C) the Class Name directly from QuickBooks and paste it (+V) into the Company Code field in Property Manager. The Class Name in QuickBooks must exactly match the Company Code in Property Manager. After you have enabled this, you will need to add classes to the Class List under the List Menu. About a third of the way down the window select to "Use class tracking". To enable "Class Tracking" in QuickBooks navigate to Edit > Preferences, click on the Company Preferences tab and select Accounting. company.qbw) or all communities are in one QuickBooks file, you are required to use Class Names in QuickBooks. Whether each community has it's own QuickBooks file (i.e. Otherwise, leave this field blank.Ĭompany Code - This field represents the community's Class Code that is setup in QuickBooks. Sort Order - If you wish to sort these Export definitions in an order other than by community name, enter the sort order here. System Administration Accounting Setup Tab Export Information Setup QuickBooks To complete the QuickBooks Export Information Setup:ĭescription - Enter a description of the community export entity. Billing, Payment,Chargeback,Adjustment,etc.)Ĭredit Amount ( Accounting Detail > General Ledger) GL Account Number ( GL Account Setup) as appended to belowĭebit Amount ( Accounting Detail > General Ledger)Ĭoncatenation of GL Batch ID (GLBid-#) and GL Batch Description (i.e. If your A/R accounts have the type "Accounts Receivable", the GL Export from Property Manager will fail. For that reason the accounts receivable accounts in QuickBooks for Tenant and Subsidy A/R must be set up with the account type "Other Current Asset". It is also important to note that when using Property Manager with QuickBooks, Property Manager sends GL Entries to QuickBooks for tenant activity as journal entries and not as sales transactions. IOI Company) to QuickBooks.Īfter you have setup the Export Details for a QuickBooks community, there are extra steps that need to go through when sending GL Entries to a new QuickBooks Company File for the first time. Property Manager also supports an interface to QuickBooks for loading Vendor AP Invoices, as well as loading AR Invoices for a maintenance company (i.e. When a GL Entry is processed to the general ledger, it is loaded directly into QuickBooks. The export for QuickBooks uses an XML interface defined by QuickBooks when loading GL Entries from Property Manager to QuickBooks. This page helpful? Click here and let us know!
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